ADMINISTRATIVE CLERK

Job Description:

Provide cross-functional administrative support for the site: document management, case tracking, organizing meetings and reporting, and logistical support for the General Manager and the field team.

Responsibilities

• Centralize and file all site documents
• Create and maintain individual resident files (identity, photos, history, correspondence)
• Ensure the digitization and secure digital archiving of documents on site; forward sensitive originals to Headquarters
• Maintain the visitor log
• Track payment receipts and file them with the corresponding supporting documents
• Prepare and update tracking spreadsheets
• Organize biweekly follow-up meetings: invitations, agendas, and minutes
• Prepare weekly reports for the Chief Executive Officer
• Serve as the administrative liaison with service providers
• Support the organization of on-site travel and coordination with local stakeholders
• Manage orders and supplies related to site operations
• Handle the administrative follow-up of contracts with service providers (security, surveyor)
• Assist the General Manager in the day-to-day monitoring of project activities

Education and Experience

• Minimum two years of post-secondary education in executive assistance, administrative management, or a related field
• Previous experience in administrative assistance is required; experience in the real estate, land, or legal sectors is a plus

Required Skills:

• Proficiency in office software (Word, Excel, Outlook)
• Proven ability to organize documents and maintain a rigorous filing system
• Good written French skills; ability to write reports

Desired Skills:

• Diligence, discretion, and a keen sense of confidentiality
• Organizational skills and the ability to handle multiple tasks simultaneously
• Availability and responsiveness, with a daily presence in the field, including on construction sites
• Interpersonal skills

Other Qualifications: Hours Per Week:

40

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